Terms and Conditions of Business for Debt Recovery Service

Terms of Business

The following Terms and Conditions of Business depict the way in which Franklin James Credit Management Limited (FJCM) agrees to complete the recovery of outstanding debts and credit control duties. Where ‘The Client’ is referred to, this indicates the person or company who is seeking debt collection and/or credit control by FJCM. ‘We’, ‘Our’ or ‘Us’ refers to debt collection specialists and credit controllers at FJCM or the company in itself.

Where ‘late payment charges’ are mentioned– this refers to the interest charges incurred by overdue debt. (Under the Late Payments Act 1998).

FJCM procedures in debt recovery, debt collection and credit control are fully compliant with current legislation and work in accordance with the code of practice of the Credit Services Association.

For pricing and procedure reference, please refer to our pricing guide or to your Letter of Engagement.

Receipt of Collected Debt

FJCM can receive payments from the debtor on behalf of the client via our company client account and transfer payments directly to you within 7 days of receipt. Alternatively, FJCM can request that payment is made directly to you, the client.

Consent and Authorisation

The client must give FJCM appropriate consent and authority, whether verbally or written. The client must provide FJCM with all relevant documentation that displays evidence of the overdue debt or invoices in question. It is your responsibility to provide FJCM with the correct name & address of the debtor. We will verify the details of the debtor that you send.

The client must authorise FJCM to collect payments and recover debts on the client’s behalf. You accept the following: “by instructing Franklin James Credit Management Limited as my agent in the recovery of a debt owed to me, I authorise them on my behalf to assist with all matters in relation to the claim. Including sending the Letter Before Action, Pre-Action Protocols, and to assist with the preparation of a Claim through the Small Claims Court if required.

I understand that I will be required to sign any statements of truth and pay necessary court fees when required to. I understand that FJCM will be merely acting as my agent and are only assisting me with the debt collection.”

The client must not attempt to contact or retrieve the debt themselves once authority has been signed over to FJCM to do so on the client’s behalf.

Accountability

The client must understand that it is not possible for us to guarantee 100% that a debt will be recovered. There are circumstances under which the debt cannot be collected. However, in those circumstances, the client will not be charged by FJCM under our ‘no win, no fee’ policy for our Single Debt Recovery Service.

There is no time guarantee or restraint for the debt to be collected in full. The time taken for a debt to be collected should not affect or cause a client to break the contract. FJCM cannot accept liability for any errors made in documentation or evidence provided by the client. If High Court bailiffs have been instructed to recover a debt, and after numerous attempts for recovery they fail, the bailiffs are subject to charge the client a £75.00 fee for the failed recovery.

Debt Recovery

If there is any change in the debt amount owed or the state of the claim, the client must alert FJCM immediately.

If any payment is received from the debtor or any part of the debt is paid off, the client must alert FJCM immediately.

FJCM can activate a payment plan whereby the debtor pays debt gradually until the full amount is collected, with permission of the client.

Legal Proceedings

FJCM may notify the client’s debtor if legal action is to be taken against them. There is no legal obligation for the client to issue legal proceedings over the debtor. If FJCM recommends taking legal action against the debtor, no action will be made without the approval of the client.

The client will have to pay legal fees, for example court fees in advance.

FJCM will notify the client in advance of any fees incurred by legal action. The client has a responsibility to notify FJCM if any payments are received from the debtor after legal proceedings have taken place.

For debts over £10,000 FJCM will most likely recommend that a solicitor should be instructed at the point when court proceedings need to be issued. FJCM can refer the matter to it’s affiliate solicitor who will undertake an initial assessment of the merits of the case at no charge to you.

The cost of instructing a firm of solicitors (our affiliate solicitor or otherwise) will be a matter for that firm. FJCM’ affiliate solicitor is happy to offer no win, no fee agreements where possible.

If FJCM believe that solicitor involvement is necessary, it will be discussed with you before FJCM takes any action.

Termination of the Contract

The Contract cannot be terminated by the Client without the written agreement of FJCM. If the Contract is terminated, by agreement, the Client will be liable to pay FJCM a sum equivalent to the Commission that FJCM would have received upon recovery of the Debt.

Franklin James Credit Management Limited reserves the right to suspend the provision of supply of services until further notice without liability to the Client on notifying the Client either orally or in writing if: The Client is in breach of any material term of this Contract; or FJCM is obliged to comply with an Order of any relevant authority.

The Client shall reimburse FJCM for all reasonable costs and expenses incurred by the implementation of such suspension and/or the recommencement of the provision of the service.

Disclosure Agreement

Under The Data Protection Act, FJCM agrees to keep all information supplied by the client confidential.

This includes both documentation and verbal correspondence between the client and FJCM.

The client must treat all information provided by FJCM as confidential. This information should not be divulged to any other person other than the County Court.

This contract must remain in compliance with English law and will operate under the law of the English Court.

Disputes & Complaints

If the client is not satisfied with the service, FJCM encourages the client to express their complaint in an effort for it to be resolved. All complaints and disputes will be considered seriously and with the utmost determination for resolution.

Complaints can be made in writing to Franklin James Credit Management Limited, of Sanderum House, 38 Oakley Road, Chinnor, Oxfordshire, OX39 4TW

Authority to receive payment

The Client hereby authorises FJCM to receive payment(s) on behalf of the above-mentioned and acknowledge that debts due to it have been extinguished.

Data Protection & GDPR

Franklin James Credit Management Limited are engaged in the provision of debt recovery and credit management services; involving the processing of personal details of debtors that are initially provided by the instructing client. These personal details are required to assist with the recovery of due invoices or outstanding debts owing to our clients and customers.

All personal details are recorded on an internal system which has limited and restricted access to specified users. Personal information relating to debtors and our clients is then passed between the Company and our employees. There are occasions where the information is also passed to third parties such as court, enforcement agents, our affiliate solicitor and or barrister, tracing agents and information is also fed back to our own client.

Additional personal details regarding a debtors circumstances or whereabouts may be collected during the credit control and debt recovery process and may be passed to the instructing client or third parties as part of the credit control and debt recovery process, if and only if the details are of relevance.

Privacy Policy

FJCM is committed to ensuring that your privacy and data is protected. Should we ask you to provide certain information by which you can be identified when using our services, then you can be assured that it will only be used in accordance with our privacy statement. You can view our full privacy and data policy here: https://www.fjcm.co.uk/privacy-policy 

Franklin James Credit Management Limited
Company Number: 10195240